Digital Applications: Tips and Trends in Germany’s Hiring Process
The use of digital technologies in the job application process has become standard in Germany. Today, every company allows job applicants to apply for positions online.
42% of companies even rely exclusively on digital application documents, with another 58% incorporating them to some extent. These insights come from a representative survey of over 850 companies across Germany.
Digitizing the Hiring Process: A Growing Trend
Some companies have gone a step further and completely digitized the hiring process—from initial application to contract signing. For instance, 16% of companies conduct job interviews exclusively via videoconference, while 63% do so partially. Additionally, 9% of companies rely solely on digital assessment centers or online testing procedures, with 44% using them to some degree. Furthermore, 3% of companies use digital signatures exclusively for employment contracts, and 26% do so partially.
Even in areas like document proofing, 1% of companies enable it exclusively, while 18% do so in part.
Why Digital Application Processes Are Beneficial
According to Bernhard Rohleder, CEO of Bitkom, “Digital application processes are more efficient, less time-consuming, and more convenient than traditional application folders and in-person interviews. Additionally, these processes use fewer environmental resources. Both employers and employees have come to appreciate these benefits, particularly during the pandemic.”
Six Essential Tips for a Successful Digital Application
- Consolidate documents: When sending applications via email, ensure all documents are saved in a single PDF file. HR managers prefer not to click through multiple attachments. For online application tools, however, cover letters, CVs, certificates, and work samples often need to be uploaded separately.
- Meaningful file names: Name your application file meaningfully, such as using your name instead of a generic “Application.PDF”.
- Clear subject line: When emailing your application, use the subject “Application” along with the specific job title.
- High-quality scans: Ensure all documents are scanned clearly and straight, with no text or images cut off. Surprisingly, about half of digital applications do not meet these simple standards. You can achieve high-quality scans with a smartphone and a scanning app if you’re short on time.
- File size considerations: If your application contains multiple references or work samples, the file size can quickly grow large. Employers may set an upper limit for attachments, but it’s best to avoid sending emails larger than 10MB. Use tools to reduce PDF size without losing quality.
- Review before submitting: Online applications are quick and convenient, but don’t rush. Always review your application thoroughly before clicking “submit” to ensure everything is correct and complete.
Conclusion: Embracing the Future of Job Applications
As more companies adopt digital hiring practices, job seekers must adapt to these trends to stand out in a competitive job market. By following these tips, applicants can ensure their digital applications are both professional and effective, improving their chances of landing their dream job.