First things first: if you ask yourself whether a payroll program makes sensethen the answer is: Payroll accounting in 2023 will hardly be possible without specialized software.
The large number of legal regulations that must be observed very precisely in payroll accounting and in the administration of the numerous reporting regulations and legal requirements it definitely needs a corresponding up-to-date program and of course the necessary specialist knowledge.
At the latest, when you try to integrate the current situation with short-time work into your calculations, it will take a long time. Payroll software provider As legend, Lexware OR boo update quickly and securely.
The software alone doesn't do payroll accounting, but it can at least help you and simplify some steps. We have taken a closer look at the most important programs for payroll accounting and present them to you; both the big and well-known payroll software, as well as the new and cheaper providers.
Lexoffice Payroll and Payroll: Take the stress out of payroll accounting
The software doesn't make everything, but it makes it much easier: With Lexoffice salary and salary you can create correct payslips for up to 50 employees with TÜV certified data protection with just a few clicks. Documents can no longer be lost, you are independent and save not only paper and time, but with it inflation bonus for the self-employed also cash: Lexoffice wages and salaries are available with us for a short time 50% off%.!
Payroll accounting has never been easier:
+ Can be used without previous knowledge or manual.
+ For all sectors and employment relationships.
+ Reimbursement contributions are claimed automatically (e.g. in the event of illness).
+ 100% GOBD Compliant: Meets all tax office requirements.
+ Mandatory reports are sent automatically.
Selection criteria for your payroll program
2023 – you need to pay attention to this:
- How many employees need to be billed? (this can be a decision criterion for one or the other variant)
- Do you value full support, like virtual assistants?
- Your payroll software should cloud-based To be? So the payroll clerk can work from home and the data is available anywhere.
- Do you need special types of wages?like payroll accounting in construction or mini jobs?
- What interfaces to existing tools do you need?
- you want one time tracking system Connect?
- You need Forms for travel expenses, management of absences, Etc.?
Note: if equal more companies are to be invoiced, a so-called is also required multitenant software.
Important criteria for the right payroll accounting program are also:
- A GKV certificate (this means that the health insurance data billing and data transmission to the health insurance companies was rated good (fairly) by the social insurance companies)
- one Minimum wage compliance should be given
- You should also be able to calculate individual salary types (e.g. certain surcharges)
- one ELSTER interface for the Income tax registration and all certificates should be there
- a DAKOTA interface for transmission to the health insurance company should also be included
- a function for trial accounting (to be able to correct errors) would also be fine.
- Virtual assistants guide you through the information step by step and also check its plausibility
Proven programs for payroll accounting
Of course, you shouldn't just get to know the big payroll providers that have been on the market for years. As a rule, they also offer exactly the service you need. Here you always have fixed costs, which may not seem cheap. But especially in times when you are suddenly faced with new topics such as short-time working, for example during the corona crisis, companies that also quickly implement new laws and regulations pay off.
Lexoffice: easy to use and can be combined with accounting
Lexoffice Payroll caters to all of those fast, safe and reliable they want to do their payroll accounting. No previous knowledge is required. In Lexoffice, payroll accounting is an online tool that can be easily connected to all other applications (for example for general ledger).
Price / Trial: 30-day trial, 9.90 EUR per month (for 2 employees), 19.90 EUR for up to 5 employees, additional levels and up to 169.90 EUR (for 50 employees)
Spiderweb: Lexoffice wages and salaries
Sage Payroll – Account employees online and also on mobile devices
As usual at Sage, payroll is very easy to use, online based Sage payroll accounting is particularly suitable for mobile workers. Preparation of payroll it goes fasta billing assistant helps, very thorough to work and the tax advisor also has access to all data if he wishes. All legal reports can also be compiled and submitted via the application.
Price / Trial: 30 day trial version. 5.90 euros per employee and month, pay slip plus with some additional functions at 7.50 euros per month
Spiderweb: Sage Business Cloud Payroll
Datev wages and salaries
Datev offers several payroll accounting programs with different functional scopes. The Classic variant offers all necessary billing functions and reports for 14 EUR per month. This can also be used to calculate construction wages.
The compact variant is primarily designed for smaller companies and currently costs 205 euros per year. The comfort variant for 23.50 euros per month is particularly effective and easy to use – many automatic functions make work much easier here.
Important functions that are missing in the compact version are network capacity, lack of connection to a DATEV system environment and limitation to up to 50 employees. Not even construction wages can be paid. Certificates cannot be created in the compact version either, and the extensive knowledge database available in the other two versions is also missing.
Buhl / WISO wages and salaries
The notable competitor to these three most popular payroll programs is Wages and Salaries from Buhl Data: Simply create your wages, salaries or mini-jobs and invoice them electronically, for up to 15 employees. All Wage Types Are Included: WISO Wages and Wages also calculates capital formation benefits, overtime bonuses, vacation, and many other wage types. Recorded working hours, vacation days and absenteeism are automatically included in the pay slip. WISO salary & salary has been awarded GKV certificate and tested according to DEÜV. This ensures the secure online transmission of contribution declaration data to the central associations of health insurance companies, the German Pension Insurance Association and the Federal Employment Agency.
Price / Trial: WISO Payroll 365 is available as a 30-day trial version, the annual version costs 99.95 for 1 period of use (365 days), for 79.95 euros per period of use (365 days) there is an extension automatic after the period to use within 1 year
Spiderweb: Wages and salary 365
Free payroll software? Payroll accounting as freeware
Amazing, but there are also free programs for payroll accounting. In most cases, however, only a certain part of the program is free, after a few bills you have to register for a fee or buy the software. However, these payroll accounting programs are definitely good for a free trial.
Perfect wages and salaries
This software can also be used to register and invoice flextime workers and part-time employees. Operation is quite simple, the software is up to date.
Pricing / Trials: The full version of the software therefore costs a modest 19.90 euros per month, the legal values are kept until 2017. After three real invoices you have to buy the software.
Salary Professional Flammesoft
With the wage professional you calculate wages and salaries for any number of employees exactly to the cent – on time, correctly and in a time-saving manner. Special characteristics are taken into account for employees within the mobile zone, as well as marginal part-time employees. If necessary, you can register the working time of your employees and also keep working time accounts. At the push of a button, you can print account statements, journals, contribution statements, etc.
The declaration of wages to the tax office or the retrieval of employee data (ELStAM) takes place via the ELSTER interface. With the update function, the program is automatically updated in 2021.
Price / Trial: Trial version and then 69.95 euros
JLohn is an industry neutral and powerful payroll and payroll accounting program for craftsmen, freelancers, and small businesses ese.
Works on Windows, Linux, MacOSX with the following features:
- payroll preparation,
- Calculation of standard and flat-rate payroll tax,
- Normal and flat-rate church tax, minimum church tax,
- contribution statements,
- Health insurance with additional contribution,
- Marginally employed,
- jobs from 450 euros,
- Exchange of data carriers with banks according to the SEPA standard,
- sliding zone control,
- Tax data transmission LStA and LStB with Elster,
- Contribution to continued pay and maternity leave
- income tax registration,
- salary journal,
- income tax certificate,
- annual salary account,
- chamber of commerce contributions,
- single payments,
- hourly wage,
- low income,
- Digital Payroll Interface ( DLS ) for electronic tax verification,
- SKR03 and SKR04 FIBU interface.
Price / Trial: try first and then register for 49 euros
A bit complex, this system – but with many working aids.
Even a smaller provider but with an interesting offer: In addition to software for personnel scheduling and accounting, Infoiqa also offers services, so you can also outsource parts of payroll accounting here.
Conclusion on payroll accounting software
But always make sure that your needs are the deciding criterion for selecting a specific software. There can be no 'test winner for all' in this area. What you actually need is too important for that. But if you also want to be on the safe side, we recommend the solutions of legend and also from lexoffice – both tools work fast and with good support.
Payroll software FAQ
Can you do payroll accounting yourself?
You don't necessarily need a tax consultant or specialist service provider to bill your employees, payroll accounting. With payroll accounting programs, you can do it yourself easily and legally.
Is payroll difficult?
Actually, payroll accounting is not difficult, but it will be with all the special features such as holiday regulation, sick pay, children's sick days or short-time work allowance. In order not to make a mistake here, you should rely on a payroll accounting program – this makes accounting very easy and still safe.
How much does payroll accounting cost per employee?
If you manage the payroll accounting yourself with a payroll accounting program, you have to reckon with about 5 euros per month and employee. If you hire a service provider or tax advisor, it can be three times as much.
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